Volunteer Form

Sustainability Lead (one per venue)

Position Title: Sustainability Lead
Reports To: Sustainability Committee Chair
Term: Spring 2020 - Summer 2021

The Sustainability Lead is responsible for the planning of sustainability needs and temporary infrastructure for events and competitions on their respective Canada Summer Games venue. For example, the Sustainability Lead for Southward Community Park (where Niagara 2021 is hosting softball competition) is responsible for determining  socially and environmentally responsible decision making into the planning, organisation and implementation of, and participation in, the venues of the Canada Summer Games. During Games-time the Sustainability Lead leads the team that ensures these parameters are met and maintained. 

INTERACTIONS:

  • Sustainability Chair and Committee
  • Venue Team (for their respective venue)
  • Niagara 2021 Staff - Coordinator, Planning & Sustainability

OVERVIEW

The Sustainability Lead is a part of two groups: the Sustainability Committee, made up of Sustainability representatives from each venue, and a Venue Team. Every Venue Team is made up of volunteers that represent aspects of the Canada Summer Games (e.g. Sport, Transportation, Technology, Volunteer Services, Medical, Accessibility, Merchandise/Ticketing etc.). Led by the Venue Team Lead, the Venue Team is responsible for the overall planning, coordination and operations of their venue during any test events and during the Niagara 2021 Canada Summer Games.

The Sustainability Lead works closely with all venue team members to coordinate the planning and operational role, leading sustainability planning and delivery. The Lead will assist these Venue teams through the guiding strategies of ISO 20121 Sustainable Event Management to reduce overall water consumption and mitigate the effects of the Games on climate change. 

Further, the Lead will address the needs to lessen environmental impacts of their respective venue for Games-Time as well as any temporary waste and energy management additions required to deliver operational requirements to reduce the venue environmental footprint during Games-time.  The Committee is responsible for identifying sustainability needs based around sustainable event planning through all functional areas, advising on these tenants and being present to act as a resource throughout the planning and execution phase. 

The Committee will also work with volunteers and staff to ensure adequate training and education is delivered around best sustainable practices.

DUTIES & RESPONSIBILITIES:

Phase I – Initial Planning (20 months)

  • Participate monthly in two meetings: Sustainability Committee Meeting and Venue Team Meeting
  • Initial review of site plans for the venue, including waste management streams, current venue contracts, and any previous environmental audits conducted at the venue
  • Share suggestions to your venue team for reducing the overall Games footprint by minimizing Games-time waste and direct it into the correct stream
  • Initial development of waste management and operational needs with functional area leads
  • Ongoing communication with Sustainability Chair, Sustainability Committee, and Coordinator, Planning & Sustainability

Phase II - Integrated Planning (1 year out)

  • Participate monthly in two meetings: Sustainability Committee Meeting and Venue Team Meeting
  • Ongoing development of site plans for the venue in relation to sustainability planning
  • Coordination waste management and operational needs with functional area leads
  • Create volunteer Green Team schedules for Games-Time 

Phase III – Implementation and Games Operations (4 months out to end of Games)

  • Participate monthly in two meetings - Sustainability Committee Meeting and Venue Team Meeting
  • Final planning refinements - sustainability needs and site plans
  • Review of Games-Time roles and responsibilities
  • Volunteer training 
  • Input and support for the final report

SKILLS & KNOWLEDGE:

  • Strong leadership skills: mentorship, public speaking, motivating and facilitating collaboration
  • Visionary with devotion to teamwork and strong relationship management abilities
  • Excellent planning and organizational skills.
  • Exceptional approach to problem-solving, getting to collaborative solutions and working through conflicting idea
  • Excellent written and oral communication skills in English; ability to communicate in French is an asset
  • Ability to lead volunteers effectively
  • Ability to work effectively with other team members and able to communicate clearly and concisely.
  • Works well under pressure and is proactive
  • Ability to make thoughtful, efficient, and effective decisions under potentially stressful situations/conditions
  • Strong knowledge of sustainable event management principles and auditing techniques

PREREQUISITES:

  • A strong understanding of sustainable event management principles and practices
  • Leadership experience with volunteers or staff 
  • Training or working experience in sustainability/environmental  audits is considered an asset

TIME COMMITMENT:

  • Ability to attend at least two meetings per month, with increasing frequency as we approach Games-time
  • Availability during test events at respective venue if applicable and appropriate
  • Participation in Games-wide Forward Planning sessions (total of five days over 18 months)
  • During the Games, venues can operate long hours- sometimes up to 14 to 16 hours a day for the entire duration of the sport competition schedule. Availability during Games is required, including 1-2 days prior to sport competition starting for venue set-up
  • Input into a post-event Final Report due within one month of Games completion
Please provide a number where you can be reached during the day.
Brief Overview of the Skills and Experience that I Can Bring to Niagara 2021 (max 200 words)
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